i.
Live in production
Caseload triage view
Your assigned students, sorted by current risk: GPA trajectory, attendance decline, recent discipline, missing assignments. At-risk surfaced at the top — automatically.
Chapter I
What ships now.
Every item below is live in production. We pilot at El Camino Real Charter — you can demo the running system before signing anything.
ii.
Live in production
AI Counselor Assistant
Ask 'who in my caseload has dropped a letter grade this month?' or 'show me students with 5+ absences in the last two weeks.' Plain-English queries against your actual caseload.
iii.
Live in production
Intervention notes (encrypted)
Per-student case notes encrypted at rest with AES-256-GCM. Only you and admins see them. Soft-delete preserves the audit trail.
iv.
Live in production
4-year academic plans
Build and edit each student's multi-year plan. See progress against graduation requirements and A-G in one view. Drag-and-drop course planning.
v.
Live in production
A-G + graduation tracker
Per-category progress (History, English, Math, Lab Science, Language, Arts, Elective). Year-by-year breakdown showing met, in-progress, gap.
vi.
Live in production
Transcripts
Live transcript view per student. Cumulative GPA, weighted vs. unweighted, current enrollments. Printable.
vii.
Live in production
Attendance pattern analysis
AI-driven pattern detection: 'this student is absent every Monday', 'tardies cluster around 6th period.' Conversation starters with the family.
viii.
Live in production
504 / IEP accommodations registry
Per-student accommodation list, type-categorized, with start/end dates. Active accommodations visible to relevant teachers automatically.
ix.
Live in production
Standardized test scores
PSAT, SAT, ACT, AP, state assessments. Per-student timeline. Filterable across caseload.
x.
Live in production
Registration management
Course request review and approval. See conflicts, prerequisites, balanced load suggestions.
xi.
Live in production
Benchmark performance
Mid-year benchmarks against grade-level targets. Drill into individual student deviations.
xii.
Live in production
Two-way messaging with parents + teachers
Direct line to parents of students in your caseload, and to teachers across all sections. Threaded by student when needed.
Counselors · 01
Chapter II
What we have not built yet.
We name what we have not built so you can plan against reality. If one of these is critical for your school, tell us — we prioritise by pilot-school request.
i.
On roadmap
College application tracker
Per-student college list, deadlines, application status, recommendation letter requests. Integrates with Common App when available.
ii.
On roadmap
Recommendation letter manager
Letter request queue from students, draft library, sign-and-send flow, signed PDFs stored encrypted.
iii.
On roadmap
Behavioral threat assessment workflow
Structured threat assessment protocol (Salem, CSTAG, etc.), audit-grade documentation, multi-counselor sign-off.
iv.
On roadmap
Mental health screener integration
Opt-in periodic screeners (PHQ-A, GAD-7) for students whose parents consent. Counselor sees flags, not raw answers, unless escalated.
v.
On roadmap
Scholarship matcher
Per-student scholarship suggestions based on profile, GPA, interests, demographics. Direct apply.
vi.
On roadmap
Parent meeting scheduler
Self-serve scheduler for parents to book counselor time. Time zones, language, sibling-aware.
vii.
On roadmap
Community service tracker
Service hours logged per student, verified by supervisor, counted against graduation requirements.
Counselors · 02
Chapter III
Your caseload is yours alone.
The architecture decisions that protect this role specifically, not the generic security copy.
The most common LMS failure mode for counselors: any counselor can view anystudent. Nova doesn't. Each counselor sees only their assigned caseload. URL-hacking into another counselor's student record redirects you out — and the attempt is logged with your user ID and IP. Admins see denied-attempt counts on their dashboard.
Your intervention notes — the most sensitive narrative records in the system — are AES-256-GCM encrypted at rest with a key kept outside the database. Even a database leak shows ciphertext for these notes.
The AI counselor assistant only sees students in your caseload. When you ask it "who's declining this month," the data Anthropic processes is yours alone. Every AI call is logged with content hashes for parent transparency requests.
- Full architecture in /nova/why — the threat model, the commitments, the gaps named plainly.
Counselors · 03
Built for the job most software forgets.
We talked to counselors at four schools before designing this. If you're a counselor whose admin won't switch LMS — send them this page.